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University of Victoria

Undergraduate Program Advising Officer

Victoria, BC, Canada

Full-time

Within 25 km of Saanich · About 13.5 km from the city centre

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Job details

Job type: Full-time
Apply by: Dec 3, 2026
Experience: This position requires a Bachelor’s degree plus 2 years of experience:
Posted: Nov 3, 2026

Original job description

The Peter B. Gustavson School of Business is well-known as a leader in international education. Our undergraduate programs are designed around the four pillars of the school (international, integrative, innovative and sustainability/social responsibility) with the goal of developing global business leaders.

Reporting to the Assistant Director, Undergraduate Programs the Undergraduate Advising Officer (AO) is responsible for advising current and prospective, domestic and international students for the Peter B. Gustavson School of Business undergraduate programs. Officers are responsible for outreach, on-campus activities, research, orientation and program planning for undergraduate programs for the School of Business. Officers are responsible advising students with course and program planning for students entering and completing their undergraduate business credentials. AOs also advise on future career direction including professional designations and graduate schools.

This position requires a Bachelor’s degree plus 2 years of experience:

In a post-secondary professional program.
With Admissions, Advising or Recruitment
With demonstrated competence in office software packages (Word, Excel, PowerPoint, Outlook), website management (Cascade CMS), Sharepoint and FAST, Banner and other university systems.
In a cross-cultural work environment and sensitivity to other cultures.

An equivalent combination of education and experience may be considered.

Knowledge Requirements Include

Extensive knowledge of the University’s policies, the School of Business, the Bachelor of Commerce program and academic advising best practices.

In Addition This Position Requires

Strong verbal and written communication and interpersonal skills.
Strong detail-oriented organization skills.
Ability to prioritize and make appropriate decisions, and to meet deadlines in a fast-paced environment.
A proven ability to relate effectively with faculty, staff, students, and the general public, with tact, diplomacy and cultural awareness.
An ability to be coached to achieve professional development and service excellence
Ability to work independently and as part of a team.
Ability to carry and lift recruitment equipment and materials.

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More about this job

Responsibilities

Advise current and prospective domestic and international students on course selection, program planning, and completion of undergraduate business credentials. Support undergraduate program outreach, recruitment activities, orientation, research, and planning, and advise students on career directions, professional designations, and graduate study.

Requirements

Requires a bachelor’s degree and two years of experience in a post-secondary professional program, admissions, advising, or recruitment; equivalent education and experience may be considered. Candidates should have knowledge of university policies and academic advising, proficiency with relevant office and university systems, cross-cultural experience, strong communication and organizational skills, and the ability to work independently and collaboratively.

Skills

Academic Advising
Student Recruitment
Admissions
Program Planning
Course Planning
Student Outreach
Cross-Cultural Communication
Written Communication
Verbal Communication
Interpersonal Skills
Organization
Prioritization
Decision-Making
Cultural Awareness
Teamwork
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Academic Advising
Undergraduate Programs
Bachelor Of Commerce
Student Recruitment
Admissions
Course Planning
Program Planning
Student Outreach
Orientation
Career Advising
Professional Designations
Graduate Schools
University Policies
Cross-Cultural Work Environment
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Cascade CMS
SharePoint
FAST
Banner
Higher Education
International Education
Cultural Awareness

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