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University of Victoria

Administrative Assistant, Indigenous Initiatives

Victoria, BC, Canada

Full-time

Within 25 km of Saanich · About 13.5 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posted: Oct 7, 2026

Original job description

Reporting to the Director, Finance and Administration and supporting the Program Manager, Indigenous Initiatives, the Administrative Assistant, provides confidential, culturally sensitive, and high-level administrative support in a large and diverse Faculty. The Faculty of Health (HLTH) encompasses eight academic units, a central Research Support Team, and an Indigenous Student Support Centre with over 100 faculty members and 60 support staff.

The Assistant supports the effective administration of the Program Manager’s portfolio by providing calendar management, correspondence, document preparation, and committee coordination related to Indigenous cultural awareness and decolonization initiatives. The role requires strong cultural acuity, professional communication skills, and attention to detail when working with sensitive information and engaging with Indigenous faculty, staff, students, Elders, community members and campus partners.

As a member of the Dean’s Office team, this position also provides event planning support, assists with processes across the Dean’s Office, and acts as a backup for administrative positions as needed.

Experience

Minimum of three (3) years of recent experience in an administrative support role, preferably in a post-secondary or institutional environment, or an equivalent combination of education, training, and experience.

Knowledge/Skills/Abilities

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Ability to prioritize and manage time and tasks with attention to detail.
Ability to problem solve by using judgement, independent thinking and/or analysis.
Ability to interpret policies and procedures.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
Demonstrated experience with administrative tasks such as composing correspondence, scheduling meetings, managing calendars, maintaining confidential information and supporting committees.
Strong proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
Understanding of Indigenous cultural protocols, histories and values, with an emphasis on respecting and integrating both local and non-local traditions and historical contexts.
Experience with UVic systems such as Banner, Cascade, FAST Student, Kuali, FMIS, AIMS, and WebReqs, is an asset.
Supporting senior-level committees is an asset.

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More about this job

Responsibilities

Provides confidential, culturally sensitive administrative support to the Program Manager, Indigenous Initiatives, including calendar management, correspondence, document preparation, and committee coordination. Supports event planning and Dean’s Office processes, and provides backup for other administrative roles as needed.

Requirements

Requires at least three years of recent administrative support experience, or an equivalent combination of education, training, and experience. Candidates should demonstrate strong administrative, communication, organizational, and computer skills, along with an understanding of Indigenous cultural protocols, histories, and values.

Skills

Calendar Management
Correspondence
Document Preparation
Committee Coordination
Event Planning
Confidential Information Management
Time Management
Attention to Detail
Problem Solving
Policy Interpretation
Professional Communication
Cultural Acuity
Indigenous Cultural Protocols
Microsoft Office
Adobe Creative Suite
Content Management Systems

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Higher Education
Indigenous Initiatives
Indigenous Cultural Awareness
Decolonization
Calendar Management
Correspondence
Document Preparation
Committee Coordination
Event Planning
Confidential Information
Cultural Sensitivity
Indigenous Cultural Protocols
Indigenous Histories
Diversity and Inclusion
Policy Interpretation
Microsoft Office Suite
Adobe Creative Suite
Content Management Systems
Banner
Cascade
FAST Student
Kuali
FMIS
AIMS
WebReqs
Senior-Level Committees

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